Digital Files Replace Paper for Increased Efficiency and Security

10/1/2019 (Permalink)

Insurance agents play various roles, depending on which company they represent, but when the time comes to file an insurance claim, the related work can still be tedious and time-consuming. In the past, insurance companies have relied heavily on paper documents and files. However, many insurance companies and corporate partners have begun turning to electronic files, experiencing several important benefits.

• Quick access to vast information from a smartphone or laptop
• Diverse ways to search and organize information
• Ability to enter information at the agents' convenience
• Reduced paper consumption and waste

The Conversion to Electronic Files

SERVPRO has a digital claims center that has transformed the process of filing an insurance claim. Now, an insurance agent doesn't have to hunt through banks of filing cabinets looking for specific documents that may have been misfiled. Insurance companies aren't compelled to house vast histories of past filing. Rooms or warehouses full of filing cabinets and cases can be cleared out as they are converted into electronic file systems. 

The Trouble With Paper Files

Other common problems of relying on a paper system include protecting confidentiality, the difficulty of accessing information from similar cases in other states, and the clutter that reduces efficiency. Using the SERVPRO electronic Claims Information Center, it is much easier to access and share complete files or just the facts and figures from the documents. As paper documents are converted into electronic files, the need to maintain and work around file cabinets decreases. Agents in Cary and surrounding areas can complete each insurance claim without spending several minutes traveling or flipping through manila folders. 

The Issue of Security

Of course, security is one of the top concerns for SERVPRO corporate professionals and for insurance agencies. Fortunately, electronic files are generally more secure than paper copies. The ability to track and record access is much better digitally. From a single location, corporate security teams can keep an eye on who can see files and where information is shared. 

Converting information into electronic files helps insurance agents complete their work more quickly. As information is saved digitally, it is easier to use, to share, and to protect. It's a winning solution for everyone involved.